Dental Practice Relocation Checklist

When setting up your dental practice you’ll find that demographic, geographic, administrative, and operational considerations will play very important roles. The physical location of your dental practice is a key factor when determining the potential growth rate and success of your practice. Relocating your dental practice is a huge decision and it’s important that you do your due diligence before making a choice one way or another.

Once you’ve selected a location and done your homework, you can simplify your move by creating a detailed relocation checklist. Below are a few things to consider when putting together your checklist:

• Moving Plan – Your moving plan should include a diagram of your new office showing where all furniture and equipment should go. Next, set a date for moving and make sure to allow yourself enough time to prepare before the movers arrive. Inventory the contents of the office and declutter, if needed.
• Delegation – You will need help during the relocation process. It’s not something that any one person can do alone! Delegate specific responsibilities to your staff members and have a checks and balances procedure in place.
• Moving Company – When choosing a moving company, make sure you ask if the company has experience with packing, moving, and relocating any large and fragile equipment, like your X-Ray machines. Settle on a moving date, and get a price estimate.
• Notify Patients – When notifying your patients of your relocation, contact them by phone, mail, and email at least two months before the move. It’s also a good idea to put a reminder in your waiting room. Make sure your staff knows to be upbeat and positive about the move when discussing it with patients.
• Notify Suppliers – Notify your suppliers of the moving date and address change. Make sure you have updated stationary, business cards, and patient hand-outs reflecting the change in your location.
• Oversee the Move – Lastly, it’s a good idea to arrive at the new location before the movers on the scheduled moving date. This will allow you to oversee the entire move, and make sure equipment and furniture are handled and placed correctly.

Here at CTC Associates, we know what a stressful and emotional decision it can be to relocate your dental practice. We are here to help! If you’re considering a dental relocation, please contact our offices today.